PaperOffice Limited Europe
Providers of Document & Data Management Solutions (DMS)
If Busy Call: 0044 20 39361675
PaperOffice is a document and data management software specialist that enables enterprises and organizations to manage all their documents and data securely.
Since 2002, PaperOffice has been supporting companies efficiently and cost-effectively on all aspects of data archiving and document and information management. PaperOffice products and services enable the storage, scanning, NAS connection, back-up solutions of data as well as many other solutions such as CRM. In addition, user-defined solutions (customizing) are offered.
With offices in Frankfurt, Seville, Bern and Gibraltar, PaperOffice is committed to the highest quality of service, security and compliance standards. Large companies, including those in the medical and financial sectors, insurance companies, lawyers and professionals from many other sectors, trust PaperOffice's solutions for their document and data management needs.
PaperOffice is the innovative document management software (DMS) for the paperless office, whether at home or in the company. This takes over the task of managing your documents and files both in paper form and in electronic format. The combination is made possible by the many years of experience in the field of document management development.
First of all, it is about coping with the flood of information. For many companies but also private households there is exactly this problem. Digitization is continuing at a rapid pace, but the interface between digital and analog documents is a segment in many companies that is often treated rather negligently.
In its former form document management was about the administration of digitized documents with an additional tagging for better retrievability. The former effort, however, was significantly higher compared to the normal document storage on a network drive. The reasons for this were very high costs for the necessary IT infrastructure, a specially trained staff and an extraordinary amount of time for additional keywording.
But the use of a document management system paid off only when archived documents had to be found quickly. For example, as a result of a telephone recall regarding one or another document, legal requirements, for example a tax audit. After all, the economic benefits of a document management system have long been very difficult to determine.
The current document management system PaperOffice sets new standards in document management. Digitization of paper documents, revision-proof e-mail archiving, high-performance text recognition, keyword search - no problem for PaperOffice.
Thanks to the innovative OCR text recognition, manual tagging is no longer required, but the document management software can even search the contents of the documents within seconds. The live keyword search delivers all hits in a jiffy. Filter settings limit the displayed search results by date, user, document type, user-defined fields, or keywords.
PaperOffice allows you to record documents in a variety of ways. Existing electronic files are integrated via drag & drop from the file system, by mass import of individual files or by importing the Windows folder structure into PaperOffice. ScanConnect, the standard integrated scanner module, scans scanned paper documents into the system in seconds. These can then be edited, saved, optimized and provided with individual notes.
The great thing about PaperOffice DMS is not only the intuitive usability, PaperOffice is also equipped with an AI, an artificial intelligence called PIA. In doing so, PIA is constantly learning and turning operational storage into intelligent data storage that saves a lot of time and therefore a lot of money thanks to its high degree of automation.
1. Detect automatically
2. Index automatically
3. Read out automatically
4. Automatically store documents correctly
PIA captures the documents via the recurring features such as the logo, certain keywords and also bar and QR codes and classifies them accordingly.
The OutlookConnect module, in turn, enables fast and intuitive import of e-mails - without any third-party software. Storing e-mails and related attachments in shared folders ensures the greatest possible overview. Audit-proof e-mail archiving meets all requirements of the legislator (GoBD conformity).
PaperOffice places the highest value on safety! Paper Office is not a cloud solution. All documents are stored locally - with up to 1024bit AES military encryption. So the control always remains with the user.
Due to the architecture of PaperOffice, the combination with a NAS device is the perfect final solution for a complete document management in the digital office. PaperOffice works with the most common NAS devices like Synology and QNAP. PaperOffice is even the world's only authorized document management system provider for QNAP NAS and official worldwide partner.